Minimum of 3 years of experience in a senior executive secretary role. Please refer to the job advert for further information.
Administrative Executive
ABOUT US
McLarens Group is a leading, well-established business conglomerate with diversified business activities. McLarens is widely recognized for excellence in Maritime & Logistics, Petroleum & Energy, Manufacturing & Distribution, Property & Strategic Investments and Leisure to sustain its commitment to quality while continuing to grow in business and stature in Sri Lanka.
Key Responsibilities
- Maintain the Director's daily calendar by setting up meetings, remind on the day's agenda, liaise with other departments for the meeting set up and compiling the necessary documents.
- Participate in meetings as requested, take minutes of the meeting as necessary and circulate to the relevant parties.
- Ensure all facilities necessary for the meeting is organized.
- Respond to e mail, calls, letters and other forms of communication to the Director and correspond with internal and external parties on request.
- Draft letters as relevant to internal and external parties.
- Organize team related functions as per request in order to facilitate team bonding and motivation.
- Organize meetings and meeting logistics including meals and supporting local/overseas participants.
- Prepare ad hoc reports and presentation slides as per request in order to facilitate business activities.
- Organize all travel requirements (local and overseas) from flights, hotels, airport pick up to foreign currency and travel itinerary etc.
- Responsible for managing the team on resource allocation, performance management, training, staff motivation and other functions as per company requirements.
- Preparation of monthly marketing & sales pipeline reports for the foreign principals.
- Supervise all administrative works, including office maintenance and inventory management.
- Coordinate with suppliers for procurement and office constructions/alterations.
- Familiarity with data analysis tools, business intelligence tools, and other relevant technologies.
- Understanding of financial statements and their implications on business decisions.
- Ability to analyze large datasets, identify trends, and extract meaningful insights.
- Strong problem-solving skills to address complex business challenges.
Skills and Experience Required
- Relevant qualification in Secretarial Work.
- Minimum of 3 years of experience in a senior executive secretary role.
- Proficiency in MS Office applications.
- Excellent written and spoken English and Sinhala.
- Strong attention to detail and organizational skills.
- Proven ability to maintain confidentiality.
An attractive remuneration package along with industry fringe benefits and excellent career opportunities await the right candidate.
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